Type of employment:full- or part-time
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is the German federal agency for international cooperation based close to Frankfurt, Germany. It operates on all continents via an extensive network of local offices (see our website www.giz.de/en).
GIZ International Services (GIZ InS) is an integrated department of GIZ offering consultancy services for international and national clients such as the European Union, the World Bank, the UN institutions and national governments. In particular, GIZ International Services in Brussels is one of the Service Providers (SP) of the European Commission for the implementation of the EU Election Observation Missions implemented in Latin America, Africa, the Middle East and Asia.
GIZ International Services in Brussels is drawing up a reserve list of international experts for the upcoming election observation missions (EOM) of the European Commission, and therefore is inviting candidates fluent in ENGLISH, FRENCH, PORTUGUESE or SPANISH (mother tongue or level C1 or C2 following the EU language passport) to apply. In addition to the mother tongue all experts are required to have an excellent proficiency in English.
Candidates may be interviewed by phone or skype conference to assess language skills and profile.
EOMs last from 3 to 5 months in the country of deployment, full time. The SP team arrives before the deployment of the election observers to install the mission headquarters and prepare all services for the safe deployment of the observers across the country. The team leaves the country after the departure of the observers and once the activities are closed down and all payments made.
Under the supervision of the GIZ EOM Project Director in Brussels, and in coordination with European Commission services, the Project Manager will ensure the sound execution of the project. In particular, he/she will:
- Coordinate the work and priorities of the Security, Logistics, Finances and IT experts, to ensure all necessary arrangements regarding the administrative, financial, security, logistical, technical and operational requirements of the EU EOM are conducted and delivered on time and following the mission’s tight calendar.
- Be responsible and accountable for the overall management of the EU EOM and exercise the financial and budgetary control.
- Identify and contract Service Provider and Core Team local support staff. To undertake, in close collaboration with the Core Team members upon their arrival, the final selection, recruitment and contracting of the local support staff.
- Identify most competitive local service providers available in the country and set up the relevant procurement procedures in view of renting and purchasing of the necessary equipment, vehicles and services.
- Identify suitable accommodation arrangements for all EU Mission members prior to their arrival, in the capital and in the regions.
- Organize the timely set up the EU EOM office in the country of deployment according to the requirements specified in the EOM terms of reference. The office setup includes securing furniture, IT equipment, telecom services, all means of transport and the recruitment of local staff.
- Ensure arrival and departure airport shuttle services as well as means of deployment in the country (vehicles, domestic flights).
- Liaise closely with the administrative and elections authorities in the country, for timely arrangements for the import of equipment from Europe and the observation accreditations.
- Ensure the responsibility for the equipment stock and inventory and all financial and procurement processes.
- Build and maintain close co-ordination, relations and communications with the Core Team Members upon their arrival and provide all required support, including a briefing on security/logistics.
- Supervise, organise and coordinate the Service Provider team to provide support and advice on logistic and security issues to the Core Team in the elaboration of the deployment and evacuation plans.
- Arrange the briefing/training and debriefing sessions for observers prior and upon their deployment respectively in close collaboration with the Core Team and to participate in these sessions to disseminate relevant information on the deployment.
- Ensure distribution and retrieval of the equipment to/from EU EOM Members.
- Manage the mission bank account with the financial expert (double account signature).
- Approve and sign all purchase orders and payments of invoices, fees and per diem.
- Supervise the mission archives to ensure all administrative documents are sound and complete, and returned to GIZ Brussels before departure from the country.
- Ensure the proper closing procedures of the mission and participate in the final presentation of the mission report to the country authorities.
- Report regularly to GIZ and the European Commission. Draft the end of mission report on country activities.
We invite candidates meeting the minimum requirements below to apply:
Qualifications and skills
- University level education in Project Management, Business Administration, Public Administration, Finance, Economics, International Relations or a related field. Adequate training in a related field and relevant professional experience in project management may be accepted in lieu of University degree;
- Ability to identify and quantify tasks, design achievable solutions and direct their implementation;
- Excellent planning, organisation and problem solving skills; sound judgement;
- Excellent communication skills; excellent interpersonal skills;
- Ability to lead a team and maintain effective working relationship in a multicultural, multi-ethnic environment;
- Demonstrated ability to work under severe time constraints and in stressful environments;
- Good reporting skills; good management, financial and budgetary skills;
- Demonstrated ability to anticipate and quickly respond to crisis situations;
- Flexibility and team spirit.
General professional experience
At least 10 years of work experience of management, implementation and administration of large-scale international operations in a multi-cultural environment in a similar position.
Specific professional experience:
- Working experience under difficult logistical and security conditions and environment (at least one assignment);
- Proven experience in team management, preferably in international environments;
- Proven experience in budget management;
- Proven past Election observation and management experience; as responsible of logistics of an Election Observation Mission would be an asset;
- Working knowledge of European Union institutions and European Commission procedures.
Interested candidates are invited to submit their applications - CV in English and EuropeAid format - to firstname.lastname@example.org by 31st August 2020.
Only candidates selected to be included in the pool of experts will be contacted. Thank you for your understanding.
GIZ would like to improve the share of disabled employees, both in Germany and abroad. Applications from persons with disabilities are most welcome.
We create prospects for people and with people. As GIZ has an international mandate, we offer a multicultural working environment. We are committed service providers and dedicated professionals, even under difficult circumstances. We take pride in enabling our employees to develop their professional and personal skills. There are plenty of reasons to join our motivated team – ranging from the diverse challenges you will face on a daily basis in one of our 130 partner countries, to the broad scope you will have for shaping your work.
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