HR Operations Specialist - 1 year leasing

Job Description

HR Operations Specialist - 1 year leasing Apply now We are a leading chemical company, with the best teams developing intelligent solutions for our customers, and for a sustainable future. We connect and develop people with diverse talents all over the world. For you, this means a variety of ways to progress. Not only your performance but also your personality matter to us, regardless of gender, age, ethnicity, orientation, and background. At BASF, careers develop from opportunities . Role Purpose We are seeking an experienced HR Operations Specialist to provide temporary operational and administrative support to the HR team.

The role will be responsible for coordinating day-to-day HR activities, maintaining accurate employee information and documentation, supporting HR processes, and ensuring timely follow-up on operational matters relating to organizational restructuring. The successful candidate should be highly organized, detail-oriented and comfortable managing multiple priorities in a fast-paced HR environment. Key Responsibilities 1. HR Operational Support - Provide day-to-day operational support across key HR processes and employee lifecycle activities.- Coordinate employee movements, organizational changes, onboarding, transfers and exits, as required.- Liaise with HR colleagues and relevant stakeholders to ensure HR transactions and requests are completed accurately and on time.- Track outstanding HR matters and proactively follow up to closure.- Support periods of increased HR operational workload and organizational change. 2. HR Administration & Documentation - Prepare, coordinate and maintain HR-related documentation, letters, employee records and supporting materials.- Ensure employee information and documentation are complete, accurate and appropriately maintained.- Support document management, filing and record-keeping activities in accordance with internal requirements.- Assist with the preparation of HR communications and employee correspondence. 3. HR Systems & Data Management - Support accurate and timely updating of employee information in SAP HR systems.- Perform data checks and reconciliation to identify missing or inconsistent employee information.- Coordinate with relevant teams to resolve HR data and system-related issues.- Maintain trackers for key HR operational activities and follow-up items. 4. Reporting & Coordination - Prepare regular HR operational reports, trackers and status updates.- Consolidate information from different HR stakeholders for reporting purposes.- Monitor deadlines, milestones and outstanding actions and highlight potential delays or issues.- Support the preparation of HR dashboards and management updates using tools such as Microsoft Excel and PowerPoint. 5. Employee & Manager Support - Serve as a coordination point for routine HR operational queries from employees and managers.- Provide guidance on HR processes and direct more complex cases to the appropriate HR team.- Coordinate follow-up actions relating to employee and manager requests.- Handle employee information and sensitive HR matters with appropriate confidentiality. 6. General HR Team Support - Provide administrative and coordination support for HR projects, workshops, meetings and employee activities.- Assist with preparation of presentations, meeting materials and HR communications.- Coordinate meetings, documentation and follow-up actions where required.- Provide additional operational support to the HR team based on changing business priorities.

Qualifications & Experience - Minimum 5 years of relevant experience in HR Operations, HR Administration, HR Shared Services, HR Coordination or a similar HR role.- University degree or equivalent qualification, preferably in Human Resources, Business Administration, Management or a related field.- Good understanding of core HR processes and the employee lifecycle.- Experience handling HR documentation, employee data and operational HR activities.- Strong proficiency in Microsoft Excel, PowerPoint and other Microsoft Office applications.- Experience working with HR information systems; exposure to SAP SuccessFactors or similar platforms would be advantageous.- Strong organizational and coordination skills with excellent attention to detail.- Ability to manage multiple priorities and work with minimal supervision.- High level of discretion when handling confidential employee information.

Apply now Kuala Lumpur, MYS BASF Asia-Pacific Service Centre Sdn. Bhd. Human Resources Temporary 146123 HR and Communications Malaysia On-site