Executive Assistant to CEO Office

Introduction to the role

As our business continues to thrive and expand, we are actively seeking a dynamic and resourceful Executive Assistant to provide comprehensive support
to the CEO Office at Porsche Middle East and Africa FZE. Proficient in efficiently managing executive priorities, adeptly facilitating communication, and
ensuring seamless operations within the fast-paced automotive environment.

Job Responsibilities

CEO Office Administration Support:

• Support the CEO on organizational and administrative tasks.
• General office management of CEO as primary point of contact for internal and external stakeholders.
• Maintain CEOs calendar, prioritize inquiries and ensure smooth daily planning.
• Coordinate CEOs travels and corresponding expenses.
• Communicate relevant CEO topics with Porsche AG stakeholders.
• Monitor tasks delegated by the CEO and ensure that completed work is achieved within the agreed deadlines.
• Support CEO Office with procurement processes and vendor selection.
• Administer CEO Office policies, directives and compliance reporting.
• Organize and plan workshops, conferences and selected company events.
• Support on business administrative processes such as target agreement/achievement.

CEO Office Project Support:

• Support CEO Office Team on various operative and strategic projects across all functional business departments.
• Support on organizing and executing board visits with agendas, presentations, minutes.
• Organize and plan relevant company business meetings and townhall meetings.
• Coordinate Porsche Networking Event with various business partners and stakeholders.
• Support on ad-hoc requests for PowerPoint presentations.

Essential Criteria

• Bachelor degree in Business Administration or other relevant education/training.
• Strong communication (verbal/written), exceptional organization, high initiative, independent task prioritization, handling of confidential information with integrity, building trust with senior management, 'Can do' attitude, attention to detail, and appreciation of formality and structure.
• Experience in CEO Office and/or Executive Assistant roles, focusing on corporate administration with automotive industry knowledge.
• >5 years relevant experience.
• High proficiency in MS Office programs.
• High level of proficiency in English, German and/or Arabic is an advantage.

Please submit your application via: Executive Assistant to CEO Office Application | Porsche ME Careers (nathanhr.com)