Type of employment:full- or part-time
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is the German federal agency for international cooperation based close to Frankfurt, Germany. It operates on all continents via an extensive network of local offices (see our website www.giz.de/en).
GIZ International Services (GIZ InS) is an integrated department of GIZ offering consultancy services for international and national clients such as the European Union, the World Bank, the UN institutions and national governments. In particular, GIZ International Services in Brussels is one of the Service Providers (SP) of the European Commission for the implementation of the EU Election Observation Missions implemented in Latin America, Africa, the Middle East and Asia.
GIZ International Services in Brussels is drawing up a reserve list of international experts for the upcoming election observation missions (EOM) of the European Commission, and therefore is inviting candidates fluent in ENGLISH, FRENCH, PORTUGUESE or SPANISH (mother tongue or level C1 or C2 following the EU language passport) to apply. In addition to the mother tongue all experts are required to have an excellent proficiency in English.
Candidates may be interviewed by phone or skype conference to assess language skills and profile.
EOMs last from 3 to 5 months in the country of deployment, full time. The SP team arrives before the deployment of the election observers to install the mission headquarters and prepare all services for the safe deployment of the observers across the country. The team leaves the country after the departure of the observers and once the activities are closed down and all payments made.
Under the supervision of the mission Project Manager, the Operations Expert is responsible for the logistical aspects of the EU EOM. S/he will:
1. Advise on administrative and logistics arrangements for the mission in close collaboration with the Security Expert (staff recruitment and contracting, insurance policy, airport arrangements, office space, furniture, accommodation, briefing, de-briefing, press conference arrangements, transportation, IT equipment, means of communications, preparation of observer kits and medical kits, observer petty cash, subcontracting of vehicles, medical evacuation arrangements).
2. Ensure that the briefing from the Service Provider covers all areas relevant to observers including: administration (contract with the European Commission), mission equipment, transportation, accommodation, communications, observer kits etc
3. Participate in observer briefings and debriefings, and core team meetings.
4. Identify local providers and prepare contracts.
5. Set up and supervise all logistics procedures (office equipment, vehicles, telecommunications, domestic flights) according to GIZ procurement rules.
6. Coordinate all logistical aspects of the observer deployment and provide immediate remedial action in case of need. Supervise the store-room and inventory.
7. Prepare/format the equipment for the observers and organise the handover of equipment to the observer teams; recuperate the equipment after the deployment.
8. Ensure all necessary arrangements for the local staff contracting and daily functioning of the EOM (including car pool and drivers).
9. Contribute to the planning and organising the deployment of the observers. Supervise the implementation and co-ordination of observer deployment.
10. Establish communications procedures in collaboration with the Security Expert and Observer Coordinator.
11. Centralise operational needs of the mission members and ensure that adequate services are provided to the EU EOM.
12. Report regularly to the Contractor, Project Manager, DCO and Observer Coordinator on operational management of the mission.
13. Contribute to the preparation of weekly reports and the final report.
14. Be responsible for the operational closure of the mission and for the organisation/repatriation of archives and equipment.
15. Perform any other duty required for the good functioning of the EU EOM.
We invite candidates meeting the minimum requirements below to apply:
Qualifications and skills
- University level education in Project Management, Business Administration, Public Administration, Finance, Economics, International Relations or a related field. Adequate training in a related field and relevant professional experience in project management, operations and logistics may be accepted in lieu of University degree;
- Ability to develop operational plans, policies, procedures and implement them;
- Ability to develop, maintain and supervise accountability systems for materials, services and contracts management;
- Excellent planning, organisation and problem-solving skills; Sound judgement;
- Excellent communication skills; Excellent interpersonal skills;
- Demonstrated ability to lead a team and maintain effective working relationship in a multicultural, multi-ethnic environment;
- Good reporting skills;
- Demonstrated ability to anticipate and quickly respond to crisis situations;
- Demonstrated ability to meet tight deadlines and operate under stress situations;
- First aid knowledge desirable;
- Fleet management knowledge;
- Flexibility and team spirit.
General professional experience:
At least 10 years of work experience of implementation, logistics and administration of large-scale international operations in a multi-cultural environment in a similar position.
Specific professional experience
- Proven working experience under difficult logistical and security conditions and environment (at least one assignment);
- Proven experience in team management and budget management;
- Past Election observation and management experience; as responsible of logistics of an Election Observation Mission would be an asset;
- Working knowledge of European Union institutions and European Commission procedures.
Interested candidates are invited to submit their applications - CV in English and EuropeAid format - to firstname.lastname@example.org by 31st August 2020.
Only candidates selected to be included in the pool of experts will be contacted. Thank you for your understanding.
GIZ would like to improve the share of disabled employees, both in Germany and abroad. Applications from persons with disabilities are most welcome.
We create prospects for people and with people. As GIZ has an international mandate, we offer a multicultural working environment. We are committed service providers and dedicated professionals, even under difficult circumstances. We take pride in enabling our employees to develop their professional and personal skills. There are plenty of reasons to join our motivated team – ranging from the diverse challenges you will face on a daily basis in one of our 130 partner countries, to the broad scope you will have for shaping your work.
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