Health and Safety Assistant

Job Description

Position Summary: In this 6 months contract, the HSE Assistant will be the key site support role within the HSE, Quality and Operational Excellence function at Voith Paper Hawkesbury. The position maintains the records, systems, action registers, documentation and coordination routines needed to support safe, compliant and efficient operations. Working across Production, Maintenance, Engineering, Mechanical Services, Supply Chain and Management, the HSE Assistant provides disciplined follow-up and timely administrative support so that operational requirements, customer documentation and management system obligations are completed and retained.

Key Responsibilities :

Health, Safety & Environment Support safety inspections, incident reporting, investigations, corrective actions and HSE documentation. Coordinate safety committee activities, training, toolbox talks, emergency drills and environmental compliance. Maintain HSE systems, records, permits and action plans. Quality Management Prepare compliance certificates, inspection and customer documentation. Coordinate NCRs, quality claims, corrective actions, calibration activities and audit follow-up. Maintain quality records, databases and supplier evaluation documentation.

Integrated Management System & ISO Maintain IMS documentation supporting ISO 9001, ISO 14001 and ISO 45001. Support audits, document reviews, compliance activities, KPIs and management system action plans. Digital, IT & Operational Support Support Power Apps, Smart Forms and other site digital tools. Coordinate IT requests, purchase requisitions, records and action tracking. Participate in continuous improvement and digitalization initiatives. THE IDEAL CANDIDATE A highly organized, dependable and service-oriented professional who is comfortable coordinating across functions, protecting document accuracy, following actions to closure and supporting both office and shop-floor activities.

Required

Qualifications:

Education in HSE, Quality, Engineering, Business Administration or a related field, or equivalent experience. Experience in an industrial, maintenance or operational environment. Knowledge of ISO 9001, ISO 14001, ISO 45001, incident reporting, NCRs and audit support. Strong Microsoft 365 skills; experience with Power Apps, digital forms or HSE/Quality systems is an asset. Strong organizational, documentation and communication skills. Bilingual in English and French required.

HSE, Quality, auditing, first aid or environmental certification is an asset. Why join our team: Diverse role combining HSE, Quality, ISO management systems and digitalization . Opportunity to work closely with operations and contribute to meaningful site improvements. Hands-on exposure to ISO 9001, ISO 14001 and ISO 45001 . Opportunity to develop experience in continuous improvement and digital tools. Great opportunity to learn and grow within a team Salary range between 55 000 and 80 000K.